Reimbursements

There are many different reimbursements an employer needs to make, and then there are those reimbursements that should be the responsibility of the driver.

Reimbursements - What Should Be Repaid

A lot more going into repaying a single mobile employee than is first considered:

But what miles were actually driver for business as opposed to personal use? How much of that time on the road was spent commuting from one site to the next or on personal errands? There is a lot of leeway when it comes to mobile work and what passes as acceptable, and the need to spell out exactly which reimbursements will be allowed is both cost effective and fair for the employee.

Getting tough on reimbursements

We're not suggesting a company should short change their mobile employees - far from it. What we're suggesting is the need to make sure everyone knows exactly what to expect from their reimbursements, that the mileage is being watched and the time out of the office is monitored. Because everything that goes on on the road has its price, and with a set reimbursement schedule everyone involved will know that price and will adjust their habits accordingly.

But managing a single mobile employee alone is a challenge - imagine keeping a hawk's eye out for dozens, maybe hundreds of individual employees heading off in hundreds of directions. The need for assistance in the matter of employee reimbursements becomes painfully obvious as the number of employees increases - and as unnecessary costs inch higher and higher because of the inability to accurately manage all accounts.

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